California Employment Development Department Puts CommVault Simpana Software to Work for Significant eDiscovery Cost Savings
— One of the Country's Largest State Departments is Poised to Cut Annual eDiscovery Costs in Half Based on Projected Savings with CommVault Software —
CommVault (NASDAQ: CVLT) — OCEANPORT, NJ — August 2, 2010
- The California Employment Development Department (EDD), one of the largest state departments in the country with 13,500 employees at more than 400 locations, expects to halve its annual eDiscovery costs based on its current average of 20 eDiscovery events per year by switching to CommVault® Simpana® software.
- By implementing the Simpana Backup and Recovery, Archive and Search modules, EDD reports being able to better control skyrocketing storage costs and improve the accuracy, timeliness and effectiveness of eDiscovery requests, which the company anticipates increasing 50 percent in the coming year.
- One of the most laborious and costly parts of eDiscovery is the collection and review process of electronically stored information (ESI). With Simpana software, EDD is eliminating the manual collection of ESI, thereby reducing the burden on internal IT and legal staff. Accordingly, EDD projects that the time required by the IT team for eDiscovery will be cut in half, while attorney review time will be slashed by up to 99 percent.
- Since the majority of eDiscovery requests now can be handled, secured and reviewed in-house, outsourcing requirements are forecasted to decrease by 75 percent. EDD also expects to eliminate more than $40,000 in annual costs for purchasing, managing, restoring and searching backup tapes for eDiscovery. Additionally, EDD believes that it could see a drop of 25 percent in the time taken to collect information by EDD's IT team despite a likely increase in eDiscovery requests and complexity.
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CommVault's Singular Platform with Integrated Functionality Ensures a Proactive eDiscovery Strategy
- With Simpana Search, EDD can complete case assessments much sooner because the legal team will be armed with relevant, accurate data earlier in the process. Additional capabilities, including one-click legal holds and web-based self-searches, will empower attorneys to further lower the cost and risk associated with eDiscovery.
- Simpana Archive also provides EDD with the flexibility to control server and storage costs while CommVault's content indexing capabilities facilitate easy and collaborative search and discovery of responsive ESI that may reside in Exchange and file data.
- According to EDD, CommVault's embedded deduplication feature is enabling up to an 87 percent data reduction on redundant file shares, home directories and Exchange .pst files for improved storage utilization, while also shrinking eDiscovery result sets for faster document review cycles.
- EDD also plans to leverage CommVault's Content Director feature for increased business intelligence and eDiscovery efficiencies.
- With the Simpana Storage Resource Management module, EDD expects to gain greater insight into data residing on primary storage through discovery, trending and analysis.
- A 10-person storage and infrastructure services team is responsible for managing 15,000 desktops, 900 file servers running Microsoft Windows 2008, as well as managing escalating storage requirements and burgeoning eDiscovery demands.
From Dale Jablonksy, CIO for the California Employment Development Department:
- "With CommVault Simpana software, we have a single solution with fully integrated capabilities for protecting our data while also improving how we collect, analyze and produce massive amounts of information for eDiscovery. As a government entity, we prefer to invest in integrated solutions that reduce refresh cycles and enable us to invest incrementally."
- "CommVault explained how Simpana software could help and we realized the extended platform would solve a lot of problems. Taking advantage of Simpana Archive and Search modules along with deduplication felt like a natural evolution."
- "We're not sure what's on our roadmap. But we are certain that CommVault's singular approach will give us opportunities to add more time- and money-saving capabilities."
From Craig Law, server architect for the California Employment Development Department:
- "Our general counsel wanted to offer attorneys and legal staff an automated tool that would speed, simplify and reduce the costs of enterprise-wide eDiscovery. From an IT perspective, we wanted a single solution for handling the collection of data across multiple points to replace a manual process that wasn't accurate and couldn't be audited."
- "We're expecting a 50 percent increase in eDiscovery requirements next year and each new case has slight twists and subtle differences in what we're requested to do. With CommVault Archive and Search, we have the ability to address new use cases as they arise."
- "While we're still looking at projected cost savings, I can see it actually happening based on the impressive results we've attained so far. As we incorporate trend history and other factors, we might find other opportunities to further reduce cost and risk."
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